On the driver’s phone
They see their route sheet in order, mark each delivery with a photo and signature, and anything they couldn’t deliver goes back to the warehouse with the reason.
Custom software development
A system built for your operation, delivered in stages
We start from the kaptativa platform base and build what makes your company different. Each stage has its own fixed quote and ends in something your team uses from day one.
- Users, permissions, WhatsApp and email already solved
- Fixed quote per stage, in writing
- Go-live without stopping the work
No-cost assessment · The development and the data are your company’s
Not starting from zero
The common parts are already done. The quote goes to what’s only yours.
Your system builds on the kaptativa platform base: users with role-based permissions, WhatsApp inside the system, email, documents, task boards and dashboard already work. Development focuses on the process that makes your company different.
You start with the basics covered
Users, permissions, WhatsApp, email, documents and tasks are already solved. You don’t pay for them again or build them from scratch.
Everything in writing
Before we code, we write the definitions document: what each screen does, who uses it and what’s left out.
Fixed quote per stage
Each stage has its scope, its price and its date. If something changes, it’s quoted before we do it and you decide.
You use it from the first delivery
Each stage ends in something your team uses in real work, not in a presentation.
The development and the data, yours
What’s built for your company stays in its name, documented, and the data can be exported whenever you want.
Support after delivery
After each delivery we stay close to fix and adjust whatever turns up with use.
From scattered spreadsheets to your own system
What gets handled with spreadsheets, chats and paper today, organized in a system built for how you work.
TodayWithout a system
From the first monthWith kaptativa
OrdersPhotos of notes and voice messages that someone retypes by hand
OrdersThe sales rep enters it in the app and it reaches the warehouse
InformationEach department with its own spreadsheet and its own version
InformationOne system with up-to-date data
PermissionsEveryone sees everything, or nobody can find anything
PermissionsEach role sees and edits what applies to it
ChangesAsking the vendor and hoping it arrives someday
ChangesQuoted and added in the next stage
CostPer-user licenses that go up as you add people
CostAn agreed cost per stage, no surprises as you grow
DependencyIf you stop paying, you lose access to your data
DependencyDevelopment and data in your company’s name
A fixed quote, built for your project
There's no list price: each project is quoted based on what you need. Discovery is free and the quote arrives in writing, with the scope, price and date of each stage, before we start.
- 1
You tell us what you need
A 30-minute call or a message with your idea.
- 2
Free discovery
We look at how you work today and what it needs to solve.
- 3
Written proposal
Scope, stages, timelines and a fixed price for each one.
- 4
You approve and we start
You pay per stage and use each delivery from day one.
Free, no commitment
Tell us about your project
Pick what's closest to what you're looking for and we'll get back to you within one business day.
Request a quote Or book a 30-minute callWhat sets the price
- How many departments and processes are included
- Screens and user roles
- Integrations with other systems
- Data migration
- App for the field team
- Delivery timelines
Ways to work together
- Fixed-scope projectA defined scope, with a fixed price and date.
- In stagesDeliveries approved and paid for one at a time.
- Dedicated teamMonthly hours to move forward on your priorities.
From assessment to a working system
A staged process so you know what gets done, what it costs and when it arrives, before each part starts.
Each department uses the part of the system that’s theirs. You see the whole operation on your dashboard.
On your dashboard
Orders, warehouse, delivery and collections in one place. Anything delayed is flagged automatically and each department sees its pending items.
Sample cases
When no off-the-shelf system fits how you work
A distributor with its own delivery, a repair shop with several branches, a construction company tracking jobs and purchases. These are examples of the kind of system built on the base: the common parts are already there and development focuses on each one’s own process.
- Processes of your own that an off-the-shelf system doesn’t cover
- Several departments working on the same data
- Apps for the team in the field or on the job site
No strings attached
The development and the data, in your company’s name
What we build for you is delivered documented and stays in your company’s name once each stage is paid. The information is your company’s and you export it whenever you want. Each delivery comes with its manual, so nobody depends on one person’s memory.
- Code for each stage in your company’s name
- Manual and documentation with every delivery
- Data exportable at any time
AI inside your system
An AI assistant that knows how your operation works
Any custom system can add an AI assistant that answers with the data already loaded and does tasks within what each user is allowed. The supervisor asks for a summary, the sales rep checks an account, and nobody hunts through screens.
- Answers with your system’s real data
- Each user sees only what their role allows
- Notifies, enters and schedules, and logs everything
What you can add to your system
Services you turn on in your system when you need them, without switching platforms.
Maintenance and upgrades
After the last stage, monitoring, backups and hours to keep adding features.
Monitoring, backups, updates and hour packs.E-invoicing
Invoices go out from the system through ARCA (Argentina’s tax agency), with the customer and order data already filled in.
Type A, B and C invoices, credit notes and delivery to the customer.Email on your domain
Mailboxes on your company’s domain for each department, managed by us.
Setup, migration and support included. Packs based on team size.Works with the tools you already have
The ones you already use every day, connected to your system from day one.
WhatsApp
Mercado Pago
Gmail
Google Sheets
Google Drive
Google Maps
n8n
OpenAI
Cloudflare- ARCA
- APIs of other systems
From the first conversation to your system up and running
Three steps, with a fixed proposal before we start.
- 1
We assess your operation
We meet with the people who do the work and look at how orders, data and paperwork move today.
- 2
We send you the plan and the quote
A document with what each stage does, the order that makes sense and the fixed price for the first one.
- 3
We start with the first stage
We build it, test it with your team and put it into use without stopping everyday work.
Other custom options
FAQ
What people ask us before getting started
Have another question? Write to us and we'll answer for your case.
Ask your questionHow long until it’s ready?
It depends on the scope. A first stage usually takes 4 to 8 weeks, and a full system is built in several stages over a few months. Before we start, each stage already has its delivery date agreed in writing.
Who owns the system and the data?
The data is always your company’s and you export it whenever you want. What we develop for you, with its documentation, stays in your company’s name once each stage is paid. The platform base it builds on is used under license, and its terms are spelled out in the quote.
What if I need to change something midway?
You can. If the change falls within what’s defined, we adjust it within the stage. If it adds something new, we send you the cost and the impact on the date before doing it, and you decide whether it goes in now or in the next stage.
What happens after delivery?
Each stage has a support period to fix errors and adjust whatever turns up with use. After that you can continue with a maintenance plan or a bank of hours to add improvements.
How do payments work?
By stage: part when the quote is approved and the rest on delivery. A dedicated team is paid monthly. Amounts are in US dollars and can be paid in pesos.
Are there costs besides the development?
Yes, third-party services: the domain, the WhatsApp conversations Meta charges for, Mercado Pago commissions and, if you add AI, model usage. The ARCA connection has no cost, but the tax setup is defined by your accountant. Everything is itemized in the quote.
Can I bring over the data from my spreadsheets or my current system?
Yes. We import customers, products, balances and history from spreadsheets or from the previous system’s database, if it can be exported. We rehearse the migration and review it with your team before go-live.
Tell us how your team works and we’ll build the plan.
We do the assessment at no cost and send you the fixed quote for the first stage.
No-cost assessment, no commitmentThe brands, products, people and photos shown on the screens are fictional and are for illustration only.