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Software for gyms and clubs

Your gym or club with membership fees that collect themselves and classes with limited spots

Every member has their plan and their payment date. They pay online, sign up for the classes they want and show a QR at the door. And you know who’s paid up without opening a single spreadsheet.

  • Online dues with Mercado Pago and due-date reminders
  • Every class with its own spot limit, booked online
  • QR check-in with dues status at a glance
Get started Request a demo
Monthly plan in US dollars · Your member roster, always yours
Organized collections

Payments, overdue balances and today’s check-ins, all on one screen.

Every member has their plan and payment date. What’s collected online is recorded automatically, what’s paid at the front desk takes one click, and the roster stays up to date without cross-checking spreadsheets.

  • One roster, no spreadsheets

    Each member’s plan, location, payment date and history, all in one profile.

  • Collect online or at the front desk

    Members pay with Mercado Pago from their phone or at the front desk. The status updates either way.

  • A reminder before it’s due

    Members get a reminder with the payment link, by WhatsApp or email.

  • Classes with limited spots

    Every class with its spot limit, its coach and its waitlist.

  • QR check-in

    At the door you see right away whether they’re paid up. No membership cards or special scanners.

  • One location or several

    Each location with its own classes and cash register, and all members in the same roster.

Before and after

A day at the front desk, with and without kaptativa

The tasks that repeat every single day, one by one.

TodayWithout a system
From the first monthWith kaptativa
DuesYou collect at the counter and write down who paid
DuesMembers pay online and the status updates itself
Due datesYou check the spreadsheet and message them one by one
Due datesEvery member gets a reminder with the link
ClassesPaper lists and people showing up with no spot
ClassesOnline booking, with spot limits and a waitlist
Check-inYou look up the name in a notebook
Check-inYou scan the QR and see if they’re paid up
AbsencesYou find out when the member didn’t renew
AbsencesYou see who hasn’t come in for days and message them
InquiriesLate-night messages wait until tomorrow
InquiriesThe agent answers prices and schedules

Plans that grow with your member roster

Three plans with a monthly fee in US dollars. Pick based on how many members you have and move up when you add classes or locations.

Members on your roster
Billing

Starter

One locationIdeal for you

For a studio or a gym with a single location: members, online dues payment, QR check-in and class bookings with limited spots.

US$ 27/ month

or US$ 24 per month billed yearly

Get Starteror request a free demo
  • Up to 200 members
  • 3 users
  • Waitlist with notification (not included)
  • Dues charged automatically to the card (not included)
  • Alert for members who haven’t come in for days (not included)
  • Medical clearances with expiry reminders (not included)
  • AI agent on WhatsApp (1 number, 500 conversations a month) (not included)
  • Locations on the same account (not included)
  • Priority WhatsApp support (not included)
Recommended

Pace

With autopay and alertsIdeal for you

For the gym with lots of classes and regular members: automatic dues payment, waitlist and absence alerts.

US$ 49/ month

or US$ 44 per month billed yearly

Get Paceor request a free demo
  • Up to 600 members
  • Up to 10 users
  • Waitlist with notification
  • Dues charged automatically to the card
  • Alert for members who haven’t come in for daysNew
  • Medical clearances with expiry reminders
  • AI agent on WhatsApp (1 number, 500 conversations a month) (not included)
  • Locations on the same account (not included)
  • Priority WhatsApp support (not included)

Podium

Multiple locationsIdeal for you

For the club or chain with several locations, with an AI agent answering on WhatsApp.

US$ 69/ month

or US$ 63 per month billed yearly

Get Podiumor request a free demo
  • Unlimited members
  • Up to 25 users
  • Waitlist with notification
  • Dues charged automatically to the card
  • Alert for members who haven’t come in for daysNew
  • Medical clearances with expiry reminders
  • AI agent on WhatsApp (1 number, 500 conversations a month)
  • Up to 5 locations
  • Priority WhatsApp support
Included in all three plans
  • Free setup
  • Website with plans, schedule and locations
  • Roster with plan and payment date
  • Dues through Mercado Pago or at the front desk
  • Payment reminder with link
  • QR access and attendance log
  • Classes with spot limits booked online
  • Ticket support
Plan add-ons and rules
  • Extra user: US$ 4 a month
  • Extra location: US$ 10 a month
  • 500 more agent conversations: US$ 15 a month
  • WhatsApp messages are billed by Meta to your business’s WhatsApp Business account.
  • If you go over a limit, we let you know and your system keeps working. Fair use

Custom

Chains, multiple locations or your own processes: we put together a proposal for how you operate, free of charge.

Request a proposal

Prefer to pay just once?

We build it as your own project, with a one-time payment and no monthly plan.

From US$ 512 one-time payment
Request a quote

Switch between dollars and pesos with the selector at the top. Reference exchange rate: Argentina's official dollar rate of AR$ 1,560 (10/26/2026).

Payments, bookings and check-ins, all in the member’s profile

You sign them up once and the system handles the rest.

Your member signs up for a class in seconds. You know how many are coming before you open the gym floor.

1 · Your customer

On the member’s phone

They log in to their account, pick the class and book. If it’s full, they join the waitlist and get a notification if a spot opens up.

2 · You, in the dashboard

On your dashboard

The occupancy of every class, who booked and who’s waiting for a spot. The coach marks who showed up with one tap.

Member retention

Spot the absence before the cancellation arrives

The system cross-checks each member’s last check-in and last booking. If the window you chose passes without seeing them, they show up on a list and you message them on WhatsApp with the text already written.

  • Alert window set to your needs: 10, 15 or 30 days
  • WhatsApp message with their name, one tap away
  • Cancellations this month with the reason for each
Medical clearance

Every medical clearance with its date, and a reminder before it expires

You note when each member’s clearance expires. Before that date they get a reminder to renew it, and you have the list of who’s missing at hand.

  • Clearance expiry date in the member’s profile
  • Reminder to the member by WhatsApp or email
  • List of expired or missing clearances
Included in the Podium plan

Don’t let the 10 p.m. question about prices and schedules wait until tomorrow

The WhatsApp agent knows your plans, prices, schedules and locations. It answers the usual questions, offers a trial class and hands you the lead with a summary so you can close it yourself.

  • Answers with your real plans, prices and schedules
  • Offers a trial class to people who are just getting to know you
  • Hands you each lead with name, plan and time slot
How the AI agent works

What gets added to your gym

Services you turn on in your system when you need them, without switching platforms.

Email and WhatsApp campaigns

Summer promos, reopenings and messages to former members, to your whole base or just one class type.

Billed in tiers based on how much you send.

E-invoicing

The invoice for each payment goes out with the charge and reaches the member by email, with no manual entry.

Type A, B and C invoices, credit notes and delivery to the customer.

Maintenance and upgrades

Backups, updates and monitoring so the front desk never loses the system on a Monday at 8 a.m.

Monitoring, backups, updates and hour packs.

Works with the tools you already have

The ones you already use every day, connected to your system from day one.

  • WhatsApp
  • Mercado Pago
  • Instagram
  • TikTok
  • Google Calendar
  • Google Maps
  • Google
  • Meta
  • Facebook
  • ARCA

Custom integrations for your business

Use another tool? We connect your system to the software you already have via API.

Ask us

From the first conversation to your system up and running

Three steps, with a fixed proposal before we start.

  1. 1

    We talk about your gym

    You show us your schedule, your plans and your locations, and how dues are paid today.

  2. 2

    We build your demo

    A demo with your brand, your plans and your class schedule, and the plan that best fits your roster.

  3. 3

    You start with everything loaded

    We import the roster, get payments ready and train the front desk and the coaches on the system.

We also build systems for
FAQ

What people ask us before getting started

Have another question? Write to us and we'll answer for your case.

Ask your question
How does a member log in to their account?

From their phone, with the username created when you sign them up. They don’t download anything: if they want, they save it as a shortcut on their home screen.

Can I keep collecting in cash or by bank transfer?

Yes. At the front desk you record the payment and the member’s status updates just like with an online payment.

What happens with the turnstiles or scanners I already have?

Standard access is with the QR on the member’s phone, with no extra equipment. If you already have a turnstile or scanner, or want to add one, we’ll assess it and quote it separately.

What happens with my member spreadsheet?

Send it to us as it is and we load it before you start: each member ends up with their plan and next payment date. If you’re coming from another system and can export, that works too.

How does the waitlist work?

When a class fills up, the member joins the waitlist. If someone cancels, the first person on the list gets a notification and confirms their spot.

Can the WhatsApp agent sign people up or collect payments?

No. It answers prices, schedules and plans, offers the trial class and hands you the lead with a summary. You or your team confirm the signup and the payment.

Can I change plans when I add a location?

Yes. You start with the plan that fits your roster today and move up when you add members or locations, with nothing to migrate.

Dues collected, classes full and a calm front desk.

We put together a demo with your logo and your real schedule for you to try out, no strings attached.

Get started Request a demo
Demo with your data, no strings attached

The brands, products, people and photos shown on the screens are fictional and are for illustration only.