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For marketing and communications agencies

Your marketing agency, with every post approved before it goes out

The content calendar for all your brands in one place. Each client logs in to a portal with your brand, sees the post as it will appear on the network, approves it or flags what they want changed, and checks their social and ad reports.

  • Content calendar for all your brands
  • Approval with comments on the image
  • Social and ad reports in each client’s portal
Get started Request a demo
Monthly plan in dollars · Your brand in front of your clients
Fewer back-and-forths

Approvals stop getting lost in emails, voice notes and screenshots.

Each piece has its version, its comments and its dated approval. Your team knows what is stuck and who is holding it up, and the client finds everything for their brand in one place.

  • Content calendar

    The posts for all your brands with their network, date and status. Filter by client or see the whole week.

  • Dated approvals

    Clients approve or request changes with one click. It records who approved, which version and when.

  • Comments on the image

    The client taps the exact spot on the piece they want changed and writes right there. No more screenshots with arrows.

  • Organized requests

    The client submits each request with a priority and a date. Your team picks it up and the client sees what stage it’s in.

  • Social and ad reports

    Reach, clicks and campaign results for the month, published in each client’s portal with your comments.

  • Your agency up front

    Your logo, your colors and your web address, so the portal feels like part of your service.

Before and after

From chasing answers to having everything approved

What happens today in email threads and chats, organized client by client.

TodayWithout a system
From the first monthWith kaptativa
CalendarA content spreadsheet for each client
CalendarAll brands in one calendar, with their status
ApprovalsA “looks good, go” lost in a voice note
ApprovalsApproval with version, date and name
ChangesScreenshots with arrows and ten-reply emails
ChangesComments marked right on the piece
RequestsThey land on WhatsApp with anyone on the team
RequestsOne place, with priority and owner
ReportsA PDF by email that nobody can find again
ReportsEach month published in the portal
RetainersRemembering by hand who paid for the month
RetainersNotice with payment link at the start of the month

Plans based on how many clients you serve

Three monthly plans in dollars, with no extra cost for each client you invite. Choose based on your client roster and move up when you add accounts.

Active clients
Billing

Boutique

Few accountsIdeal for you

For the small studio or freelancer with a few accounts: client portal with your brand, approvals and requests.

US$ 29/ month

or US$ 26 per month billed yearly

Get Boutiqueor request a free demo
  • Up to 10 clients
  • 3 users
  • Brand library per client (not included)
  • Monthly reports published in the portal (not included)
  • Retainers with notice and payment link (not included)
  • Contracted and used hours (not included)
  • AI agent on WhatsApp (1 number, 500 conversations a month) (not included)
  • Multiple brands or business units (not included)
  • Priority WhatsApp support (not included)
Recommended

Agency

Full teamIdeal for you

For the agency with a team and monthly retainers: reports, brand library and retainer billing.

US$ 59/ month

or US$ 54 per month billed yearly

Get Agencyor request a free demo
  • Up to 40 clients
  • Up to 10 users
  • Brand library per client
  • Monthly reports published in the portal
  • Retainers with notice and payment link
  • Contracted and used hoursNew
  • AI agent on WhatsApp (1 number, 500 conversations a month) (not included)
  • Multiple brands or business units (not included)
  • Priority WhatsApp support (not included)

Group

With AI agentIdeal for you

For the large agency or one with several business units, with an AI agent that answers clients on WhatsApp.

US$ 99/ month

or US$ 90 per month billed yearly

Get Groupor request a free demo
  • Unlimited clients
  • Up to 25 users
  • Brand library per client
  • Monthly reports published in the portal
  • Retainers with notice and payment link
  • Contracted and used hoursNew
  • AI agent on WhatsApp (1 number, 500 conversations a month)
  • Multiple brands or business units
  • Priority WhatsApp support
Included in all three plans
  • Free setup
  • Managed hosting and domain
  • Portal with your logo, colors and web address
  • Piece approval by version
  • Comments marked on the image
  • Requests with priority and status
  • Email and WhatsApp notifications
  • Ticket support
Plan add-ons and rules
  • Extra user: US$ 4 a month
  • 500 more agent conversations: US$ 15 a month
  • WhatsApp messages are billed by Meta to your business’s WhatsApp Business account.
  • If you go over a limit, we let you know and your system keeps working. Fair use

Custom

Chains, multiple locations or your own processes: we put together a proposal for how you operate, free of charge.

Request a proposal

Prefer to pay just once?

We build it as your own project, with a one-time payment and no monthly plan.

From US$ 351 one-time payment
Request a quote

Switch between dollars and pesos with the selector at the top. Reference exchange rate: Argentina's official dollar rate of AR$ 1,560 (10/26/2026).

Every brand you manage, with its content and its portal

Posts, requests, files and results organized by client, with the history of every decision.

Your client sees the post as it will go out. Your team knows what’s next without asking.

1 · Your customer

In the client portal

They see the piece with its copy, just as it will be published. They approve it or tap the spot they want to change and leave a comment right there. When there’s something new to review, they get a notice.

2 · You, in the dashboard

In your dashboard

Every piece and request with its brand, the person in charge and its status. What’s waiting on the client is easy to tell apart from what’s waiting on your team.

Requests in one place

Requests stop arriving through ten different channels

Your clients submit each request in their portal, with a date, priority and attached files. It’s assigned to someone on your team and the client sees when it moves into production and when it’s ready, without having to write and ask.

  • Request with date, priority and files
  • Assigned to someone on your team
  • Status visible to the client at all times
Results at a glance

The social and ad report, always in the same place

You publish the report with the numbers for each network and campaign, plus your conclusions. The client opens it in their portal whenever they want, compares it with previous months and downloads the PDF if they need it for their team.

  • Monthly report by client, network and campaign
  • History to compare month over month
  • Your comments next to the numbers
Included in the Group plan

Give your clients an answer while your team keeps producing

The WhatsApp agent knows each client’s portal: it tells them what they have to approve, how each request is going and when each piece goes out. If they ask for something new, it logs it as a request and assigns it to your team.

  • Answers how each request and piece is going
  • Logs new requests in the client’s portal
  • Hands off to your team whatever needs a person
How the AI agent works

What gets added to your agency

Services you turn on in your system when you need them, without switching platforms.

E-invoicing

The invoice for each retainer goes out with the payment and reaches the client together with the receipt.

Type A, B and C invoices, credit notes and delivery to the customer.

Email on your domain

Mailboxes on your agency’s domain for each team member and for the portal notifications.

Setup, migration and support included. Packs based on team size.

AI content

Drafts of copy and piece ideas with AI, from the same dashboard and in each brand’s tone.

Copy for posts, piece ideas and variations of the same ad.

Works with the tools you already have

The ones you already use every day, connected to your system from day one.

  • Meta
  • Instagram
  • Facebook
  • TikTok
  • YouTube
  • Google Ads
  • Google Analytics
  • Tag Manager
  • WhatsApp
  • Mercado Pago
  • Google Drive
  • Notion
  • Canva
  • LinkedIn

Custom integrations for your business

Use another tool? We connect your system to the software you already have via API.

Ask us

From the first conversation to your system up and running

Three steps, with a fixed proposal before we start.

  1. 1

    We get to know your agency

    What services you offer, how many clients you serve and how you handle approvals and requests today.

  2. 2

    We show you your portal

    A demo with your brand and a sample client, and the plan that fits your client roster.

  3. 3

    You invite your clients

    We load your accounts, set up the portal on your web address and teach your team how to use it.

We also build systems for
FAQ

What people ask us before getting started

Have another question? Write to us and we'll answer for your case.

Ask your question
Do my clients have to pay for or install anything?

No. They log in from the browser, on a computer or a phone, with the username you give them. There’s no cost for each client you invite.

Does the portal carry my brand or kaptativa’s?

Yours: your logo, your colors and your web address, for example clients.youragency.com. Your clients see your agency.

Is it useful for web development agencies, not just social media?

Yes. A piece can be a post, a design, a video, a website screen or a document. Requests and approvals work the same way.

Can I upload videos and large files?

Images, short videos and PDFs display right in the portal. For very large files, you leave the link to the folder where you keep them and the client opens it from the piece.

What happens if a client approves on WhatsApp and not in the portal?

You record the approval on the piece, with the date and a note. That way the history stays complete even if the reply came in somewhere else.

Can I bill retainers in dollars?

Yes. You enter each retainer in pesos or dollars, and the notice reaches the client with the amount and the payment methods you accept. It comes with the Agency plan and up.

Can I change plans if I add clients?

Yes. You move up to the next plan as your client roster grows, without losing anything you’ve already loaded.

Less chasing answers, more time to create.

We build a demo with your brand and a sample client so you can walk through it, with no commitment.

Get started Request a demo
Demo with your brand, no commitment

The brands, products, people and photos shown on the screens are fictional and are for illustration only.